First Aid will primarily be provided by Anvil staff but our First Responder - First Aiders are recognisable by wearing a Green and White First Aid Logo'd ID badge neck hanger.
Stage Crew please wear black or dark blue clothing if possible. … no open toed shoes, no high heels.
If you have a BAYOC Friends top these are useful for identification but all volunteers will be provided a name badge and lanyard. Movement team and door team will be provided radios.
Please meet at the booking in Desk at the stage door.
Some of the people who will help coordinate your role are shown below.
for timings and dressing rooms see text below images and names below.
Helen - backstage team
Glenn - Volunteers backstage team
David - Volunteers / Chair
Paul - Safety Officer
Maggie - stage Door.
Susannah Stanley stage door / front of house
BAYOC at The Anvil - 21st May 2023
Rehearsal schedule/sign-in and out times:
- Piano will be tuned in advance of BAYOC arrivals.
- 10:45am – Organisers and percussion to arrive.Health and Safety briefing to be given to the health and safety representative Paul Lock.
- 11:40am – BEASE & BAYSTO arrive.
- 12:00am – BEASE & BAYSTO rehearsals.
- 12:10pm – BAYGE arrive.
- 12:30pm – BAYGE rehearsals. BEASE & BAYSTOleave venue.
- 12:40pm – BAYC arrive.
- 13:00pm – BAYC rehearsals. BAYGE leave venue.
- 13:10pm – BAYWTO arrive.
- 13:30pm – BAYWTO rehearsals. BAYC leave venue.
- 13:55pm – BAYPE arrive.
- 14:15pm – BAYPE rehearsals. BAYWTO leave venue.
- 14:25pm – BAYSO arrive.
- 14:45pm – BAYSO rehearsals. BAYPE leave venue.
- 15:10pm – BAYWO arrive.
- 15:30pm – BAYWO rehearsals. BAYSO leave venue.
- 16:30pm – Rehearsals end. BAYWO leave venue.
- 16:30pm to 16:45pm – Compere soundcheck·
- 16:45pm to 17:30pm – Opportunity for technical stage rest, or venue crew meal breaks.
- 17:30pm – Stage is cleared, and all performers arrive back at the venue. Front of house opens to ticket holders.
- 18:00pm – Auditorium doors open for ticket holders.
- 18:30pm – Performance commences – performance to be in two full halves with interval.
Concert timings
- 6.30 - BEASE and BAYSTO perform
- 6:45 - BAYGE perform
- 7:00 - BAYC perform
- 7:15 - BAYWTO perform
- 7:35 - Interval
- 8:00 - BAYPE Perform
- 8:15 - BAYSO Perform
- 8:35 - BAYWO Perform
Aiming for a 9pm finish.
The stage will be set for each half, so the ensembles for each half will remain on stage throughout the half to avoid lengthy walk ons/offs. All ensemble members will watch the concert from Audience seating when they are not performing.
Important additional information:
- Upon arrival, performers will watch ongoing rehearsals whilst awaiting their allocated
rehearsal slot – they will not use the dressing rooms during the day, only use the dressing
rooms when they return in the evening.
- For daytime rehearsals, performers will arrive and leave via stage door. However, when
performers return in the evening, the BEASE, BAYSTO groups and the BAYC group will
arrive via the front of house. BEASE, BAYSTO will then go to the Forge, and BAYC will go
to the Circle foyer. Each of these groups will have registers in their respective areas. BAYC
will do a short warm up in the Circle foyer.
- During the evening performance, those performing in the second half will sit in the Audience seating to watch the first half of the performance and those performing in the first half will
sit in the audience seating to watch the second half.
- All performers will return to the venue at 5:30pm. Those returning via front of house will
be issued with performer passes (Chris will send these out soon) which they will produce
to venue staff for identification and admission.
Backstage Rooms:
Dressing Room Allocation:
- DR 1 – Organisers.
- DR 4 and 5 – BAYWTO.
- DR 6 and 7 – BAYWO.
- DR 8 and 9 – BAYGE.
- DR 11 – BAYPE.
- Green Room – BAYSO.
- The Forge (raked – note maximum permitted capacity of 50 persons) – BEASE
BAYSTO.
- DR 2 and 3 are currently spare but may be allocated if required (note that use of
these rooms should be particularly well supervised).
Reuniting information:
- Reuniting for all performing groups, except BAYPE (percussion), will take place in the
foyers and/or auditorium. Parents will be instructed to remain seated whilst their child
goes to their reuniting area – this will be communicated in advance information, by the
programme and also by compere from the stage. Once the children have assembled in
their reuniting areas, the compere will instruct the parents to go to the reuniting area in
staggered intervals.
- BAYPE will reunite and leave via stage door. If any of the parents are entering the
building to assist with percussion and/or other get out arrangements, they must sign in
and out on the organisers backstage register.
- Any parent not attending the concert, who needs access to the foyer to collect their
child will require a Foyer Access Pass. These will be emailed out to parents.
